Privacy Notice
Purpose of this document
This privacy notice tells you how we, the Snowdon Trust, will collect and use your personal data.
Responsibilities
We The Chief Executive is responsible for ensuring that this notice is made available to data subjects prior to the Snowdon Trust collecting/processing their personal data.
All employees and staff of the Snowdon Trust who interact with data subjects are responsible for ensuring that this notice is drawn to the data subject's attention and their consent to the processing of their data is secured.
What personal data we collect
Personal data is defined by the UK General Data Protection Regulation (the "GDPR") as 'any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier'. Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
Who we are
The Snowdon Trust is a UK registered charity, no. 1197627. We make financial awards to help disabled people to achieve their education and employability goals.
Our GDPR Lead can be contacted directly here:
•01403 732899
•18 Oakhurst Business Park, Southwater, Horsham, West Sussex RH13 9RT
What personal data we collect
•Name
•Address
•Telephone number
•Email address
•Website cookies and IP addresses. For more information, see our cookie policy snowdontrust.org/p/cookie-policy
If you are applying for a financial award, we may also collect the following personal data
•Date of birth
•Health information
•Disability information
•Educational history
•Employment history
Sources of personal data we collect
•When you enquire about a grant or scholarship by telephone, email, post, website enquiry or in person
•When you sign up for the Snowdon Trust email newsletter
Why we collect personal data
We collect personal data to:
•Deliver our charitable programmes to support disabled people, including (but not limited to) grants, scholarships, alumni networks, information platforms and any other future initiatives that we may develop to further our mission.
•Communicate with you about your application or award
•Keep in touch when you opt-in to receive our newsletter
•Fulfil our charitable objectives and reporting obligations
•Support our fundraising efforts
•Evaluate the long-term impact of our programmes and their outcomes. We may contact you after your award has ended to support our service improvement, advocacy and fundraising. This forms part of our Terms and Conditions for accepting an award.
We process (collect, store and use) the information you provide in accordance with the UK General Data Protection Regulation (UK GDPR). We aim to keep your information accurate and up to date and not keep it for longer than necessary. We are required to retain certain information for legal, accounting and audit purposes.
We are committed to ensuring that the information we collect and use is appropriate for these purposes and does not constitute an invasion of your privacy.
Consent
By submitting an application to the Snowdon Trust, you consent to the use of your personal data as outlined in this privacy notice. This includes processing your information to assess eligibility, administer awards, and deliver our charitable programmes.
In some cases, we rely on your explicit consent to process your personal data, for example, when sending newsletters or marketing communications. Where consent is required, it must be freely given, informed, and unambiguous. You have the right to withdraw your consent at any time.
If you choose to withdraw consent, this will not affect the lawfulness of any processing carried oit before your withdrawal. However, it may mean we are no longer able to provide certain services to you. Please note that some processing may continue under other lawful bases, such as contractual or legal obligations.
To withdraw your consent, please contact our GDPR Lead using the details provided at the beginning of this document. A Withdrawal of Consent form is available on request.
Sharing of personal data
We will not sell or rent your information to third parties and we will not share it with third parties for marketing purposes. We may share your personal data with trusted third-party service providers contracted to the Snowdon Trust for the purposes of completing tasks and providing services to you on our behalf (for example, but not limited to, processing a payment and sending you mailings). These third-party service providers may be located in or outside the European Economic Area (EEA). Any third parties that we may share your data with are obliged to use them only to provide services on our behalf and to handle it securely and in accordance with data protection law.
Transfer of data outside the European Economic Area (EEA)
We will not transfer your personal data outside the European Economic Area (EEA) unless the transfer is made to a country or territory recognised by the EU as having an adequate level of data security, or the transfer is necessary for a contract you have with us, or because you have asked us to take specific steps before entering into a contract, or you have given us explicit consent for the transfer.
Retention period
We will retain your personal data for as long as necessary to fulfil any contract with you and to meet our legal, reporting and audit obligations.
For all programme applicants, we retain contact details for up to ten years after the outcome of your application. This enables us to measure the long-term impact of our funding programmes. After this period, contact details are securely deleted, although anonymised data may be retained for statistical purposes.
This allows us to understand the longer-term career development and outcomes of our applicants. You can withdraw your consent at any time by contacting us.
If you have opted in to receive our newsletter or updates about our services, we will retain your contact details for this purpose until you withdraw consent, which you can do at any time using the unsubscribe link in our communications or by contacting us directly.
Your rights as a data subject
As a data subject, you have the following rights under the UK General Data Protection Regulation (UK GDPR):
•Right of access – you have the right to request a copy of the information that we hold about you.
•Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
•Right to erasure (or right to be forgotten) – in certain circumstances, you can ask that we delete your personal data.
•Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
•Right of portability – you have the right to have the data we hold about you transferred to another organisation in a structured, commonly used format.
•Right to object – you have the right to object to certain types of processing such as direct marketing.
•Right to object to automated processing, including profiling – you have the right not to be subject to decisions made solely by automated means that have legal or similarly significant effects on you.
•Right to judicial review: in the event that Snowdon Trust refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below.
Complaints
If you wish to make a complaint about how your personal data is being processed by Snowdon Trust, or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and the Snowdon Trust’s GDPR Lead.
Contact details of the supervisory authority
The supervisory authority is the UK Information Commissioner’s Office, and they can be contacted:
• Via their website at ico.org.uk
•By telephone on 0303 123 1113
Contact details of the GDPR Lead for the Snowdon Trust
The Chief Executive is our GDPR Lead, and they can be contacted here:
•By email to info@snowdontrust.org
•By telephone on 01403 732899
•In writing to 18 Oakhurst Business Park, Southwater, Horsham, West Sussex RH13 9RT
Document Owner and Approval
The Chief Executive is the owner of this document and is responsible for ensuring that this record is reviewed in line with the review requirements of the GDPR. A current version of this document is published on our website at snowdontrust.org/privacy
Privacy Notice Review
This notice was last reviewed in December 2025. The most up-to-date version of our Privacy notice is always available upon request or from our website.